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title: "Scheduled Reports"
canonical: "https://docs.getxporter.app/space/XPORTER/1409498/Scheduled%20Reports"
format: markdown
---
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You can schedule reports on this screen based on user-defined Cron Expressions. You can schedule a report by inserting a direct JQL statement, using a previously defined filter, or using an [Xporter Template](https://docs.getxporter.app/space/XPORTER/1409467).
Access
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> On your Jira Data Center instance, click the gear/*Administration* icon (Figure 1 - 1) and click *Manage apps* (Figure 1 - 2).
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> The Xporter menu will open on the left side of the screen. There, click *Scheduled Reports* (Figure 2 - 1).
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> Here (Figure 2), you can:
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> - See the existing Scheduled Reports and their details (Figure 2 - 2).
> - Add new Scheduled Reports by clicking the *Add* button (Figure 2 - 3).
> - Edit and/or delete a scheduled report (Figure 2 - 5) after clicking the gear icon (Figure 2 - 4).
> - Search for existing scheduled reports (Figure 2 - 6).
## Operations
### Adding a New Scheduled Report
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> On the Scheduled Reports screen (Figure 2), click the *Add* button (Figure 2 - 3). A modal will open (Figure 3).
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> Here (Figure 3) you can enter the scheduled report's fields:
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> - Name (Figure 3 - 1): the Scheduled Report name (mandatory field).
> - Description (Figure 3 - 2) - a description for the Scheduled Report (optional field).
> - Cron Type (Figure 3 - 3): Basic or Advanced:
> - In Basic mode, you can choose to export every hour/week/month/year at a specific time.
> - In Advanced mode, you can insert your own Cron to define a more complex frequency of reporting (you can use [Cron maker website](http://cronmaker.com) to help you create a more complex Cron).
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> - Export Data (Figure 3 - 4):
> - [JQL](https://docs.getxporter.app/space/XPORTER/1413910): the exported Issues that belong to the given JQL.
> - Filter: the exported Issues that belong to the previously created Filter. You have access to the filters themselves, you can mark them as favorites and the filters that are shared with you.
> - [Xporter Reports](https://docs.getxporter.app/space/XPORTER/1412789): the exported Issues that belong to a JQL Issues iteration on the [Template](https://docs.getxporter.app/space/XPORTER/1409467).
> - Template (Figure 3 - 5): the selected template to export. Only the Templates with the *Scheduled Reports* scope will be available on a Scheduled Report.
> - Filename (Figure 3 - 6): the default filename used on each action (mandatory field). The filename configuration has a size limit of 50 characters (but the exported file name doesn't have a limit).
> - Output format (Figure 3 - 7): the selected output format for the generated file.
> - Actions:
> - Condition (Figure 3 - 9): if selected, the Scheduled Report will only execute if the given JQL/Filter has at least one Issue. Conditions won't be validated on Xporter Reports.
> - Enable (Figure 3 - 10): enables the Scheduled Report.
> - Scheduled Actions (Figure 3 - 8): select which actions will be applied to the exported file. These actions are very similar to the ones from [Workflow Post Functions](https://docs.getxporter.app/space/XPORTER/1412596) . You can configure several actions of the following types:
> - [Save on Jira host](https://docs.getxporter.app/space/XPORTER/1412596/Workflow+Post+Function#Save-on-Jira-host) - saves the file on the machine where the Jira instance is running.
> - [Send email](https://docs.getxporter.app/space/XPORTER/1412596/Workflow+Post+Function#Send-the-report-generated-by-email) - sends an email to the given addresses (outgoing email configuration required).
> - [Upload file](https://docs.getxporter.app/space/XPORTER/1412596/Workflow+Post+Function#Upload-File) - uploads the file to a previously configured [File Server](https://docs.getxporter.app/space/XPORTER/1409479).
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> Once you're finished, click the *Create* button (Figure 3 - 11).
### Editing a Scheduled Report
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> On the Scheduled Reports screen (Figure 2), click the gear icon (Figure 2 - 4) and then *Edit* (Figure 2 - 5).
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> A modal similar to the one shown in Figure 3 will be shown, allowing you to change the report's fields.
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> Once you're finished, click the *Update* button.
### Deleting a Scheduled Report
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> On the Scheduled Reports screen (Figure 2), click the gear icon (Figure 2 - 4) and then *Delete* (Figure 2 - 5).
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> A modal will appear, prompting you to confirm the report's removal. Click the *Confirm* button to effectively delete the scheduled report.
Support/Troubleshooting
If you have questions or technical issues, please [contact the Support team via the Customer Portal (Jira service management)](https://jira.getxray.app/servicedesk/customer/portal/2/user/login?destination=portal%2F2%2Fcreate%2F28) or [send us a message using the in-app chat](https://docs.getxporter.app/space/XPORTER/23102936).